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Intelli AccountsThe Intelli Accounts is an accounting software program that will allow you to do your book keeping with ease. The advanced features walk you through using working financial statements to record your sales and expenses to create an income statement, balance sheet, and cash flows statement within a few minutes. All the calculations are automatically done for you and it is customized to traditional businesses.
Intelli Accounts consists of various modules as described below:
Module Details
The Accounts Payable module tracks invoices due, generates checks to vendors, and generates General Ledger entries. From here you can handle all vendor invoices and printing of checks to these vendors. Partial payments of invoices is supported, as well as computer-generated and/or manual checks. Numerous reports are made available to give a complete picture of Accounts Payable. The Accounts Receivable (AR) module tracks invoices on an open item basis and generates General Ledger entries. Invoice credit and debit memos are supported. Numerous reports are available to give a complete picture of receivables. AR is divided into sections for creating and editing invoice batches, and entering payments and adjustments. AR includes features “Display Account Detail or Account Detail Report” for detailed information about a customer's account. For a list of customers that have payments that have not been applied to specific invoices, a feature called “Unapplied Payment Report” is also provided. To make adjustments to customers' accounts, system will allow creating a debit or credit memo. For the aging status of all customers, feature called “Aging Report” is provided. This is where it all comes together as far as accounting systems are concerned. Data that will be posted using other modules i.e. Accounts Receivable, Accounts Payable, Fixed Assets, Payroll etc will post to this module. This module allows printing reports for the General Ledger, Trial Balance, Income Statement, Balance Sheet, Account Detail Report, Sub Ledger Report, Budget Report. Check Reconciliation is also available to balance deposits and checks written against your bank statement. Features in brief-
All system defaults are setup here. User Access the Chart of Accounts, Customers, Vendors, Inventory Items are entered/edited in this module. Detailed lists of these can also be viewed or printed at any time. Customer section has settings for not only the name, address and account number but for Tax Authority, Default Price Level, Credit Hold, On Account, Unlimited Ship To Addresses and Contacts. Edit Item File section has all the default settings for Order Entry. Regardless if the item is an inventory or non inventory item. Taxable, GL accounts, 5 price levels, ordering information, are a few of the options available for each item. Accounting Periods section allows the setup of the accounting periods and closure of the periods.
This module is used to handle Purchase Orders, Receipts and Adjustments of inventory items. Purchase Orders may be manually entered or automatically created by the system. Automatic Purchase Orders are created based on inventory on-hand, on-order, and minimum and maximum quantities. Physical inventory counts can be entered and adjustments posted to the GL. System tracks Inventory on-hand, on-order, last receipt date, last receipt quantity, last sold date, and last sold quantity. Various reports like Item Activity, History, Customer Movement, Inventory Requirement and Open Purchase Order etc are available. Approach:
This module helps to keep track of customers and prospects, you can track "to do" or "actions" for any prospect. You can create groups and assign prospects and customers to those groups. You can convert prospects to customers with a push of a button and then enter an Invoice for that customer from within Contact Management. Your can schedule and view pending actions (calls, meetings, etc.). Within this module you will have up to the minute access to a customer's accounts receivable, information and purchase history.
The Fixed Assets module tracks business assets, calculates their monthly depreciation and posts the depreciation to the General Ledger. Fixed Assets supports various depreciation schedules including custom monthly depreciation schedules. Asset Categories feature makes it easy to enter repetitive asset information.
Job Costing is the module where you will setup jobs and view reports on transactions that have been posted against that job. If a job number is entered in any of the modules being used, that transaction will appear on the reports. Whether it was in Order Entry, Accounts Payable, Payroll or the General Ledger. The Job Costing module helps to track income and expenses by project or job number. You can consolidate the job costing data by job number or cost center. Job Costing data can be entered manually or generated by the system when entering invoices in the Order Entry and Accounts Payable modules or when entering time sheets in Payroll.
The Order Entry module handles sales through Quotes, Orders, and Invoicing. The use of Quotes and Orders is optional. Quotes and Orders are not considered accounting documents since they cannot be posted. They can be however be converted to Invoices which can be posted once they are printed. Optional Back Orders will be generated for partially filled orders. Numerous reports can be generated to track sales. Sales on account will also be automatically recorded if desired which can be viewed from Accounts Receivable module. Inventory on-hand is also automatically decremented when sales are made.
The Payroll module handles employee payroll, taxes, deductions, contribution and check printing. By setting up the employees, multiple pay types, adjustments and the tax tables you can enter time sheets, print payroll journals and finally print the pay checks and if needed reprint. The option of voiding a payroll check(s) can be accomplished before or after posting if the need arises. This is the module where each cashier can enter sales transactions and process payments for these transactions. A typical transaction would be for a cash customer would be the Cashier either entering the item # on the numeric key pad or by scanning the item number or the UPC code. If scanning, the cashier can scan the item as many times as they are selling or they can enter the quantity by hand. If the item has already been entered the quantity will be incremented. Payment methods can vary from Cash, Checks, Credit Cards and On Account for customers that have an open account. This also helps balancing cash drawers at the end of cashier's shift.
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